Take your event to the next level

Whether it’s a company outing, road race, or reunion, make your event extra special with our memorable beer trailers. Trailer rentals are completely refrigerated to draft beer specifications and allow the kegs to be kept cold while beer is served from the exterior draft beer faucets.

Beer trailer rentals are offered in the 11 Upstate New York counties we serve: Albany, Columbia, Fulton, Greene, Montgomery, Rensselaer, Saratoga, Schenectady, Schoharie, Warren, and Washington.

How it works

We deliver and pick up the vehicle at your site, as well as prepare it for dispensing. A temporary permit from the State Liquor Authority is required. There is a setup and delivery charge for the vehicles.

Draft Beer Trailer Procedures

In order to provide a beer trailer, the following must be supplied from all potential customers:

  • A rental agreement signed by an approved responsible official which outlines the terms and conditions of using this equipment. This agreement requires that your organization have liability coverage of at least $300,000 for property damage and at least $1,000,000 for personal injury and death.
  • A Certificate of Insurance from your insurance company that confirms the above coverage and names DeCrescente Distributing Co., Inc. as an “Additional Insured.” Please instruct your insurance carrier to mail or fax the certificate to the Special Event Coordinator at (518) 539-0045 at least seven days prior to the event.

Please understand we must have the necessary documentation described above on file before we begin to service your event.

Insurance carriers are very familiar with this process and can usually provide the Certificate of Insurance quickly and at no cost to you.

Licensed Accounts

Securing a Permit:

  • Each unit (pouring or storage) must have a temporary beer permit; no unit will be loaded without a permit
  • All permits must accompany the draft order form (a minimum of seven days prior to the event)
  • If product is NOT being sold at the event, the customer must sign a Not for Resale Affidavit form and a copy submitted for the file (a minimum of seven days prior to the event)
  • Certificate of Insurance/Rental Agreement

A signed copy of the Rental Agreement and Certificate of Insurance must be submitted a minimum of seven days prior to the event; no unit will be released from DeCrescente Distributing unless both are received.

Placing the Order:

  • The order needs to be placed the week prior to the event
  • For delivery a minimum two-hour time frame is requested. Pick-up will be on the next business day
  • There is a $75.00 setup and delivery fee per vehicle payable prior to delivery of the equipment
  • There is a $100 setup and delivery fee per vehicle for Saturday and Sunday deliveries payable prior to delivery of the equipment
  • Restocking fee for any product returned to DeCrescente Distributing Company by customer following the special event.  $10 restocking fee for each each keg returned (includes all keg sizes).  $1.50 restocking fee for each full case returned.
  • $25 trailer lock deposit
  • $30 tap knob deposit (per draft knob)
  • All vehicles will require electricity. A standard 110 plug with a minimum 20 amp-dedicated breaker is required. The plug cannot be more than 75’ from the vehicle

Draft Vehicle Equipment:

  • CO2, beer gas will be supplied with the draft trailer for $139.50. You will be refunded $100 upon return.
  • The following additional items may be available upon request:  Kiosk – $2,000 (deposit only) and Jockey Box: $410 (deposit only).

Procedure:

Click on the link below to access the New York State Liquor Authority document required to apply for your permit.

NYS Liquor Authority Instruction Form

Once you have received your permit from the NYS Liquor Authority, send or fax that permit along with the below completed Rental Agreement form to the Special Event Coordinator at (518) 539-0045 or complete the contact form.

Non-Licensed Accounts

Securing a Permit:

  • When requesting a special event vehicle, please keep in mind that each unit (pouring or storage) must have a temporary beer permit; no unit will be loaded without a permit. Please see the link below for the NYS Liquor Authority Permit with instructions
  • All permits must accompany the draft order form which must be submitted a minimum of seven days prior to the event. If product is NOT being sold at the event and you will not be receiving a permit, you must sign a Not for Resale Affidavit
  • Rental Agreement/Certificate of Insurance
  • A signed copy of the Rental Agreement along with a Certificate of Insurance must be submitted a minimum of seven days prior to the event; no unit will be released from DeCrescente Distributing unless both are received

Placing the Order:

  • The order needs to be placed a minimum of one week prior to the event
  • For delivery a minimum two-hour time frame is requested. Pick-up will be on the next business day
  • There is a $125 setup and delivery fee per vehicle payable prior to delivery of the equipment
  • There is a $175 setup and delivery fee per vehicle for Saturday and Sunday deliveries payable prior to delivery of the equipment
  • Restocking fee for any product returned to DeCrescente Distributing Company by customer following the special event.  $10 restocking fee for each keg returned (includes all keg sizes).  $1.50 restocking fee for each full case returned.
  • $25 trailer lock deposit
  • $30 tap knob deposit (per draft knob)
  • All vehicles will require electricity. A standard 110 plug with a minimum 20 amp-dedicated breaker is required. The plug cannot be more than 75’ from vehicle

Draft Vehicle Equipment:

  • CO2, beer gas will be supplied with the draft trailer for $139.50. You will be refunded $100 upon return.
  • The following additional items may be available upon request and will require a deposit fee: Kiosk – $2,000 (deposit only).  Jockey Box – $410 (deposit only).

Procedure:

Click on the link below to access the New York State Liquor Authority document required to apply for your permit.

NYS Liquor Authority Instruction Form

Once you have received your permit from the NYS Liquor Authority, send or fax that permit along with the below completed Rental Agreement form to the Special Event Coordinator at (518) 539-0045 or complete the contact form.

Take it up a notch

Transform your next event with our specialty beer trailers