Make your event extra special

Our special beer trailer rentals are completely refrigerated to draft beer specifications and allow the kegs to be kept cold while beer is served from the exterior draft beer faucets. They’re ideal for company outings, fairs, road races, reunions, carnivals, benefits or any gathering requiring bulk dispensing of beer.

We deliver and pick up the vehicle at your site, as well as prepare it for dispensing. A temporary permit from the State Liquor Authority is required. There is a setup and delivery charge for the vehicles. Take your next event to the next level of hospitality by reserving one of our unique beer trailers.

Please contact Nadine Dickinson at (518) 664-9866, ext. 8104 or complete the contact form for more information and for specific beverage pricing.

DeCrescente Distributing Company can provide a refrigerated trailer vehicle for your special event. Before doing so, the following must be supplied from all potential customers:

  • A rental agreement signed by an approved responsible official which outlines the terms and conditions of using this equipment. This agreement requires that your organization have liability coverage of at least $300,000 for property damage and at least $1,000,000 for personal injury and death.
  • A Certificate of Insurance from your insurance company that confirms the above coverage and names DeCrescente Distributing Co., Inc. as an “Additional Insured.” Please instruct your insurance carrier to mail or fax the certificate to Nadine Dickinson at (518) 539-0045 at least seven days prior to the event.

Please understand we must have the necessary documentation described above on file before we begin to service your event.

We think you will find that your insurance carrier is very familiar with this process and can usually provide the Certificate of Insurance quickly and at no cost to you.

We appreciate your business and thank you in advance for your cooperation with this request. We assure you that we will consistently go the extra mile to make sure your event is successful and your guests enjoy the occasion responsibly.

If you have any questions please do not hesitate to call us at (518) 664-9866. Ask for Nadine Dickinson at ext. 8104 or complete the contact form.

DRAFT EVENT CONTACT: DISTRICT MANAGER

Securing Permit

  1. Each unit (pouring or storage) must have a temporary beer permit; no unit will be loaded without a permit
  2. All permits must accompany the draft order form (a minimum of seven days prior to the event)
  3. If product is NOT being sold at the event, the customer must sign a Not for Resale Affidavit form and a copy submitted for the file (a minimum of seven days prior to the event)
  4. Certificate of Insurance/Rental Agreement

A signed copy of the Rental Agreement and Certificate of Insurance must be submitted a minimum of seven days prior to the event; no unit will be released from DeCrescente Distributing unless both are received.

Placing the Order

  1. The order needs to be placed the week prior to the event
  2. For delivery a minimum two-hour time frame is requested. Pick-up will be on the next business day
  3. An additional fee will be charged for delivery or pick-ups on Saturday or Sunday. Contact Nadine Dickinson for details
  4. All vehicles will require electricity. A standard 110 plug with a minimum 20 amp-dedicated breaker is required. The plug cannot be more than 75’ from the vehicle

Draft Vehicle Equipment

  1. CO2, beer gas and tap handles will be supplied with the draft trailer. They must be returned or an additional charge will apply
  2. The following additional items may be available upon request:
    • Kiosk: $2,000 (deposit only)
    • Cold plates: $410 (deposit only)

Procedure

Click on the link below to access the New York State Liquor Authority document required to apply for your permit.

NYS Liquor Authority Instruction Form

Once you have received your permit from the NYS Liquor Authority, send or fax that permit along with the following completed Rental Agreement form to Nadine Dickinson at (518) 539-0045 or complete the contact form.

Special Event Rental Agreement Form (Requires Adobe Acrobat Reader)

DRAFT EVENT CONTACT: NADINE DICKINSON at (518) 664-9866 ext. 8104 or complete the contact form.

Securing Permit

  1. When requesting a special event vehicle, please keep in mind that each unit (pouring or storage) must have a temporary beer permit; no unit will be loaded without a permit. Please see the link below for the NYS Liquor Authority Permit with instructions
  2. All permits must accompany the draft order form which must be submitted a minimum of seven days prior to the event. If product is NOT being sold at the event and you will not be receiving a permit, you must sign a Not for Resale Affidavit
  3. Rental Agreement/Certificate of Insurance
  4. A signed copy of the Rental Agreement along with a Certificate of Insurance must be submitted a minimum of seven days prior to the event; no unit will be released from DeCrescente Distributing unless both are received

Placing the Order

  1. The order needs to be placed a minimum of one week prior to the event
  2. For delivery a minimum four-hour time frame is requested. Pick-up will be on the next business day
  3. There is a setup and delivery fee of $200
  4. If a weekend pick-up or delivery is needed, there will be a $50 charge per day
  5. There is a $300 rental fee which will be waived if you have a final billable invoice of $750 or more (excluding deposit). The fee will be applied at the time of delivery and after we reconcile your event. If over $750 at that time, we will waive the $300
  6. For all sales in excess of $1,500 (excluding deposit), we will waive the setup, delivery and rental fee
  7. All vehicles will require electricity. A standard 110 plug with a minimum 20 amp-dedicated breaker is required. The plug cannot be more than 75’ from vehicle

Draft Vehicle Equipment

  1. CO2, beer gas and tap handles will be supplied with the draft trailer. They must be returned or an additional charge will apply
  2. The following additional items may be available upon request and will require a deposit fee:
    • Kiosk: $2,000 (deposit only)
    • Cold plates: $410 (deposit only)

Procedure

Click on the link below for the New York State Liquor Authority document to apply for your permit.

NYS Liquor Authority Instruction Form

Once you have received your permit from the NYS Liquor Authority, send or fax that permit along with the following completed Rental Agreement Form to Nadine Dickinson at (518) 539-0045 or complete the contact form.

Special Event Rental Agreement Form (Requires Adobe Acrobat Reader)

 

For more information about beer trailer rentals, please call (518) 664-9866, ext. 8104 Contact Us